Providing your previous study details
How do I provide my academic transcript when applying to the University of Melbourne?
As part of the University of Melbourne application process, you will be required to provide evidence of your results by supplying your academic transcript. You must provide detailed information on all tertiary programs (both undergraduate and postgraduate) which you have attempted or completed, including studies currently being undertaken or incomplete degrees. This information should be entered into the 'Previous Study Details' section during the application process.
The method of providing this documentation will depend on which country you completed your previous study in and whether you are a domestic or international applicant.
Applicants who have studied at the University of Melbourne
Current or former students of the University do not need to provide evidence for study undertaken at the University of Melbourne. If you completed study as an institution which has been amalgamated with the University of Melbourne you should still upload of a copy of your academic transcripts.
Applicants who have studied in Australia or New Zealand
When applying to the University of Melbourne, you will be asked how you would like to provide your transcript. You can do this via My eQuals – an online system that allows students from Australian and New Zealand universities to access and share electronic transcripts and graduation documents, removing the need for transcripts to be verified. This is the preferred method as it has a faster turnaround time.
How do I use My eQuals?
During the application process, you will be asked if you have completed study outside the University of Melbourne. Select 'Yes'. You will then be asked to indicate how you would like to provide your transcript:
- My eQuals: Applicable for students of Australia and New Zealand
- CSSD (only applicable for international applicants who studied in China)
- Upload
After you have selected My eQuals, you will be asked to provide the link to your qualifications. You can generate this link through your My eQuals account by clicking the 'share' button next to your existing documents. Please do not send your documents via the My eQuals portal. When generating a link to provide to the University, please ensure the following link-sharing settings:
- Recipient: Open access
- Access PIN: None
- Expiry: Does not expire
Learn more about My eQuals by reading their FAQ for students. More information on how to set up your My eQuals account is available on the Help page.
What if My eQuals is not working?
If you are unable to share your documents via My eQuals, navigate back the question 'Please indicate how you like to provide your transcript' and choose 'Upload'. You will then be able to upload. This turnaround time may be longer than My eQuals or CHESICC.
International applicants who have studied in Pakistan
International graduate applicants who have studied in Pakistan are required to apply through one of our authorised education agents so that transcripts can be verified. Undergraduate or domestic applicants will have transcripts verified through other methods. Find an authorised education agent.
International applicants who have studied in China
International applicants who studied in China can either apply through an authorised overseas education agent or share their academic transcripts using the centre for Student Services and Development (CSSD). CSSD (formerly known as CHESICC) is an authoritative institution under the Chinese Ministry of Education (MOE). Please note that, it may take up to 30 days for transcripts to be provided through CSSD.
To ensure the University has access to your tertiary education reports, please note you will need to arrange for them to be delivered to us via My eQuals. Please refer to the following instructions:
- When your report(s) are ready, log into the CHSI website and click the 'International Cooperative Application' button. Select the University of Melbourne from the drop-down list and enter your payment details.
- Once your payment has been confirmed, you may select the report(s) you wish to send to the University. Please enter your personal details and list 'My eQuals' under the 'International Cooperation Agencies'.
- Select 'Deliver'. Your transmission status will be shown on the screen, and CSSD will notify you by instant message when your report(s) have been delivered to the University.
The following site may also be helpful: https://www.chsi.com.cn/en/help/howtoapply_f.jsp.
Please note, we require all of the following documents:
- Online Verification Report of Higher Education Qualification Certificate; and
- Verification Report of China Higher Education Student’s Academic Transcript; and
- China Higher Education Degree Certificate Information/OR Online Verification Report of Higher Education Degree Certificate.
Alternatively, you can nominate a University of Melbourne authorised education agent for your application who can verify all your documents in lieu. To find an authorised education agent in your country of residence, please go to: Find an authorised education agent.
Applicants who have studied in India
International applicants who have studied in India are required to apply through one of our authorised education agents in India. Find an authorised education agent.
Applicants who have studied in the USA
International applicants who studied in the USA can share their academic transcripts using Parchment. Parchment is a secure and reliable end-to-end credentials support service, which allows students from US institutions to access and share electronic transcripts and graduation documents, removing the need for transcripts to be verified. This is the preferred method as it has a faster turnaround time.
How do I use Parchment?
After you have selected Parchment, you will be asked to provide your Parchment Delivery ID (DID). You will receive this once you have submitted your order with Parchment.
Log in to the Parchment website. Click on ‘Order Now’ and start by selecting your school to order or create an account. Please nominate the University of Melbourne by selecting ‘I am sending this order to another individual’ and provide the email address: grad-admissions@unimelb.edu.au (for graduate applications) or undergrad-admissions@unimelb.edu.au (for undergraduate applications). Please also include your University of Melbourne student ID/application ID in the recipient information section.
You can learn more about how to create a Parchment account and how to order a transcript through the following links:
What if my institution does not use Parchment to send documents?
If you are unable to share your documents via Parchment, we will also accept academic documents via the National Student Clearinghouse. Please click on ‘Order a transcript’ and start by selecting your school.
When ordering delivery of your verified documents, please arrange for them to be sent directly to grad-admissions@unimelb.edu.au (for graduate applications) or undergrad-admissions@unimelb.edu.au (for undergraduate applications).
Please also include your University of Melbourne student ID/application ID with the delivery details, if possible.
You may find the information at ‘Submitting an Order – Transcript Ordering’ useful as well.