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Exchange application processing

How can I track the status of my exchange application?

Once you have submitted your exchange application, you will receive updates about your application status via your student email account and on the online application portal.

Status categories for applications are:

1. Pending: The default status of the overseas study application. If you have completed all questions and have ticks in each of the corresponding boxes, you will receive an email confirming your application submission.  
2. Approved by Melbourne (conditional): Your University of Melbourne overseas study application has been conditionally approved by Stop 1. You should receive an email from Stop 1 confirming your approval.
3. Nominated: You have received an email detailing how to complete your host institution application form. If you have not received this email and your application status reads 'Nominated', please contact Global Learning immediately. Remember to check your junk mail inbox. Once you receive your official acceptance of your application by the host institution, provide this to the Global Learning team by submitting an enquiry.
4. Accepted Host Institution: Global Learning have received an host institution acceptance notification and a University of Melbourne acceptance letter has been issued to you. This can be accessed in the Documents tab of your exchange application portal.
5. Committed: After receiving an automatic email from the application system, you will log in and commit to the exchange program.

Other statuses to note:

• Unsuccessful: Your application was not approved by Stop 1 to study overseas in the current round. You can apply again in a later round.
• Withdrawn: You have withdrawn from the exchange program.
• Reserved: The exchange agreement for Medical students to the University of Oslo has a limited number of places and more applicants than can be accommodated. To maximise those places, a small reserve list of students is maintained should someone withdraw from a confirmed place at a suitable time in the semester to allow a replacement to be nominated.

I applied for Exchange commencing Semester 1, 2026