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Exchange application processing

How can I track the status of my exchange application?

Once you have submitted your exchange application, you will receive updates about your application status via your student email account and on the online application portal.

Status categories for applications are:

1. Pending: The default status of the overseas study application. If you have completed all questions and have ticks in each of the corresponding boxes, you will receive an email confirming your application submission.  
2. Approved by Melbourne (conditional): Your University of Melbourne overseas study application has been conditionally approved by Stop 1. You should receive an email from Stop 1 confirming your approval.
3. Nominated: You have received an email detailing how to complete your host institution application form. If you have not received this email and your application status reads 'Nominated', please contact Stop 1 immediately. Remember to check your junk mail inbox.  
4. Awaiting Response from Host Institution: You are awaiting official acceptance of your application by the host institution. The host institution will send through your acceptance/admission letter. Please provide this to the Global Learning team if you receive this yourself.
5. Accepted Host Institution: Global Learning have received an host institution acceptance notification and a University of Melbourne acceptance letter has been issued to you. This can be accessed in the Documents tab of your exchange application portal.
6. Committed: After receiving an automatic email from the application system, you will log in and commit to the exchange program.
7. Extension of Exchange Approved: An extension of your exchange duration has been approved by your host institution and the University of Melbourne and an extension letter has been uploaded  to the Documents tab of your exchange application portal.

Other statuses to note:

• Unsuccessful: Your application was not approved by Stop 1 to study overseas in the current round. You can apply again in a later round.
• Withdrawn: You have withdrawn from the exchange program.

I applied for Exchange commencing Semester 1, 2025