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Add Email Alias

How do I add an email alias to my student Gmail account?

You can use your alias instead of your primary email address, to keep your username private, or if you have changed your name and have been given a new alias.

You can use your email alias instead of your primary email address at any time. You may choose to use your alias email address if:

  • You want to keep your username private
  • You prefer the alias as the email address for others to see, or
  • You have changed your name and have been provided a new alias.

Adding your alias

Please note, when adding your alias address to your Gmail account, only the emails you send will be affected as they will come from your alias email address. Emails sent to either of the two email addresses (alias or primary) will appear in the single account inbox. 
  1. Log into your student Gmail account.
  2. Click the gear icon in the top-right corner, then click "Settings".
  3. Click on the "Accounts" tab. If the alias you wish to use is already on the list, skip to "Sending mail from my alias". Otherwise, click "Add another email address". 
  4. Type your name (as you want your email recipients to see it) and your email alias (which must be a university email address). Ensure that "Treat as an alias" is ticked, then click "Next Step".
  5. You may receive an email to confirm that you are the owner of this alias. Click the link in the email to proceed.

Setting your alias as the default address for sending mail

  1. Log into your student Gmail account.
  2. Click the gear icon in the top-right corner, then click "Settings".
  3. Click on the "Accounts" tab, then click "make default" next to your email alias.
  4. On the same page, check that "Always reply from the default address" is ticked if you want all correspondence to go through your alias.

Changing the 'from' address when composing an email

  1. Click the "Compose" button to start a new email, or click the "Reply" link under an email you have received to reply to it.
  2. Click on the email address beside "From"
  3. Select either your primary email address or your alias.

Receiving mail to my alias

All emails sent to your alias email address will automatically appear in your inbox. However, you must use your primary email address to sign in to your email account and to access your inbox. 

Help with alias issues

If your alias is not working correctly, contact Student IT.