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Merging EndNote Libraries

How do I merge multiple EndNote libraries?

There are two ways to merge EndNote libraries:

  • Copy, or drag & drop references from one library to another
  • Import one library into another.

Important: any time you add references to a library, the newly added references are assigned new record numbers in the order that they are added to the library, which affects their use in documents (e.g. a reference that was Reference Number #23 in a smaller library could become Reference Number #600 in a larger library). As a result, if a merged library is used to format Word documents that has citations inserted from the previous library, EndNote may request that you select matching references from your library for citations in the document.

Copy, or drag & drop references from one library to another

To use this option, open all relevant EndNote libraries.

Copying & pasting method

  • Select the references that you want to copy and choose Copy from the Edit menu.
  • Click into the new library location and choose Paste from the Edit menu.

Using Drag & Drop

To copy specific references from one library to another, simply select them in one library (hold down the CTRL key to select non-consecutive references; use the SHIFT key to select a range), click on any part of the selection and use the mouse to drag the selection to another library.  The selected references are copied to the library where they were "dropped."

Importing EndNote Libraries

  • To import one EndNote library into another, use the Import command from the File menu.
  • Choose the EndNote Library import option and be sure to pick the appropriate "Duplicates" setting.
  • The advantage of using the Import command over the other two methods mentioned above is it provides the ability to filter out duplicate references.

If you require further support on this topic please contact the EndNote support staff via our online form.

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